Contract Specialist

Download the announcement.

SUMMARY: The mission of Joint Region Marianas Warfighter & Family Readiness (WFR) is to enhance quality of life through customer driven services that make a difference every day in the lives of our service members and their families. Through our work at both Morale Welfare and Recreation (MWR), Naval Base Guam, and at the 36th Force Support Squadron (36FSS), Andersen Air Force Base, Guam, we strive to be the global model of professional support services for our customers while they are stationed here under one unified command. Please visit our website for further details: https://www.militarymwrguam.com/

RESPONSIBILITIES: This position is located in the Regional Accounting Office, Warfighter and Family Readiness
(WFR), Joint Region Marianas (JRM). The purpose of this position is to serve as a Contract Specialist in providing procurement and procurement-related support to WFR and various Morale Welfare Recreation (MWR) and 36th Force Support Squadron (36FSS) activities at Naval Base Guam (NBG) and Andersen Air Force Base Guam (AAFB). Incumbent provides specialized expertise in the procurement of supplies, services, and equipment. Provides acquisition guidance and technical assistance by interpreting procurement policies, reviewing statements of work, solicitations and contract requirements for supplies and services.
The review includes directives, selection of sources, acquisitions methods and documentation. Receives and analyzes purchase requests and other related documents for a variety of supplies and services unique to WFR, MWR, and 36FSS needs. Determines best method of procurement, such as formal negotiated contract, purchase order, delivery order, or purchase card. Selects appropriate contract type, contract terms, pricing provisions, applicable contract clauses, acquisition methods, and conducts negotiations for a wide range of contractual actions. Negotiates with contractors on non-routine problems such as cases where no precedent has been established and when procuring first-time highly technical or complex supplies and equipment. Takes action through contractor or by direct negotiation with other companies to secure needed items and services with urgent priority, assuring that all legal and regulatory requirements are accomplished. Conducts pre-performance conferences when needed to clarify the procurement. Maintains liaison between Commander, Navy Installations Command (CNIC) Headquarters Procurement Section, WFR personnel and contractors in order to explain directives and policies, clarify contractual and/or technical requirements and obtain knowledge on current and projected requirements in order to develop adequate sources of procurement. Maintains a continuing knowledge of current developments in industry standards and the purchasing field, and provides expertise in all areas of NAF contracting. Provides advisory purchasing assistance to WFR personnel pertaining to the resolution of purchasing problems. Develops contractually effective documents and agreements; presents sensitive recommendations to higher authorities, and obtains concurrence with recommended approaches to managing issues. Develops effective presentations to both senior and subordinate staff levels and represents WFR activities. Serves as the JRM Agency Government Commercial Purchase Card (GCPC) Program Coordinator. Manages the GCPC program for NAF. Strictly ensures the execution of the GCPC program in accordance with DoD, Navy and NAF policies and procedures. Ensures program personnel, approving officials (AOs) and cardholders (CHs) are appointed, trained and are capable of performing their perspective duties and responsibilities. Ensures appropriate actions are taken when local reviews reveal non-compliance, misuse and/or abuse, to include suspension and/or canceling of CH accounts; and utilize reports available to proactively monitor the program. Schedules and conducts periodic reviews and audits existing AO and CH accounts to ensure compliance with existing laws, regulations and policies. Serves as the Regional POC for CNIC credit card matters.

TRAVEL REQUIRED: Yes - May be required to other facilities within the normal scope of duties
SUPERVISORY STATUS: No
RELOCATION AUTHORIZED: No
CONDITIONS OF EMPLOYMENT: *SEE QUALIFICATIONS*

QUALIFICATIONS: In order to qualify for this position, resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited
towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education). Applicants qualifying based on education, time in grade, credentials, certification, training and/or module completion MUST provide proof of education, personnel action or SF50, credentials, statement of service, certification, training and/or module completion at the time of resume submission. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Baccalaureate degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, organization and management. Equivalent specialized experience may be substituted for education requirement. Must complete the following Contracting courses or equivalents within 18 months of assignment to the position: NAF Advanced Contacting Course, CON 100, 200, 216, 280, 290 and CLC 056. Must have 18-24 months experience in a contracting or related field.
Requires specialized knowledge and experience in government non-appropriated fund (NAF) and/or appropriated fund (APF) procurement policies and procedures, in analyzing and applying procurement regulations. Requires knowledge of effective communication techniques, oral and written. Must possess good interpersonal skills enabling incumbent to work effectively with others at all levels. Requires familiarity with Federal statues, Department regulations, and various industry practices, publications, and trends. Also requires analytical skills sufficient to evaluate records, reports, regulations, and other relevant materials as a basis for conducting procurement assist visits and providing training as a result of assist visit findings. Ability to communicate effectively, both orally and in writing. Skill in public speaking, presentations and small group discussions.
Subject to satisfactory completion of background investigation to include National Agency Check with Inquiries (NACI).
Travel may be required to other facilities within the normal scope of duties.

EDUCATION: *SEE QUALIFICATIONS*

REQUIRED DOCUMENTS:
• A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.
• For current or previous Federal employees, please attach a copy of your most recent SF-50 or agency notification of personnel action form that provides current position, grade level, and duty location.
• Please provide a copy of your College transcript(s) which support those qualifications for which you wish to have considered.
• Applicants qualifying based on education, time in grade, credentials, certification, training and/or module completion MUST provide proof of education, personnel action or SF50, credentials, statement of service, certification, training and/or module completion at the time of resume submission.
• Military retirees, please submit your statement of service.
• Documentation submitted for other/previous vacancies is not considered as part of this submission.
• Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of these requirements.

APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure you complete and submit ALL required documents to claim preference at the time of resume submission. All forms to claim preference can be downloaded via our website at https://www.militarymwrguam.com/jobs.

WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:
1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate. To claim this preference, you MUST:
•Submit a copy of your BBA Separation Notification indicating eligibility for RPL.
2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to Guam. MSP is applicable only when
applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions. To claim this preference, you MUST:
•Complete and Submit MILITARY SPOUSE PREFERENCE (MSP) CLAIM FORM. Form may be downloaded from: https://www.militarymwrguam.com/modules/media/?do=download&id=91d40da0-9cdd-47d8-b35c-ec69bd4da0a0; AND
•Submit sponsor’s PCS orders to Guam. ***If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS to Guam.
3. Veteran’s Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates. To claim Veteran's preference, you MUST:
•Complete and Submit VETERAN'S PREFERENCE WORKSHEET. Form may be downloaded from: https://www.militarymwrguam.com/modules/media/?do=download&id=9e9f89f5-0b7a-49cb-a1d4-c00bf57db516; AND
•Submit a copy of your DD-214 (member 4 copy)
To claim Gold Star Veteran's preference, you MUST:
•Complete and submit completed SF-15, APPLICATION FOR 10-POINT VETERAN PREFERENCE. Form may be downloaded from: https://www.opm.gov/forms/pdf_fill/sf15.pdf; AND
•Submit a legible copy of DD-1300; AND
•Submit any other supporting documentation (official statements, document of service, court decree, etc).
***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.

HOW YOU WILL BE EVALUATED: Any experience, education, or other qualification presented on your application and/or resume is subject to evaluation and verification. Submissions are reviewed to determine if applicants meet the hiring eligibility and qualification requirements and to determine the level of KSAs related to the job requirements. Best qualified applicants are referred to the hiring manager in accordance with Military Spouse and Veteran Preference policies where applicable. If your application and/or resume lacks sufficient information, you will be rated accordingly or may be considered ineligible. The hiring manager may choose to conduct interviews, which may also be subject to evaluation and verification.

BENEFITS: A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Benefits for federal employees
• Healthcare insurance
• Pay and leave
You can review our benefits at: https://www.navymwr.org/resources/hr/
Regular Full-Time (35 - 40 hours per week) All benefits offered including medical, dental, life insurance, spouse & child life insurance, long term disability, annual and sick leave, retirement, and 401(k) savings plan.
Regular Part-Time (20 - 34 hours per week) Medical, dental, life insurance, spouse & child life insurance, annual and sick leave, retirement, and 401(k) savings plan.
Flexible (0 - 40 hours per week) No benefits offered.

HOW TO APPLY: Submit resume and required documentation via email to M-GU-JRM-NAFHRO-N9@fe.navy.mil. For additional information visit our website at https://www.militarymwrguam.com/jobs or contact our office at (671) 349-1154 / 2154 / 2210 / 5154. All applications MUST be submitted by the closing date on the announcement in order to be considered. Due to volume of applications received, applicants may not be notified of non-selection.

WHAT TO EXPECT NEXT: Applicants may be contacted for an interview or may be sent a notice of non-selection within 4-6 weeks of the announcement closing date.
If you are selected for a position, you will be contacted by the JRM Regional NAF Human Resources Office with a temporary job offer. Final job offer upon completion of all pre-employment requirements (typically 2-6 weeks).
We reserve the right to close this position without further announcement.

OTHER REQUIREMENTS: Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of these requirements.
All selections are contingent upon obtaining satisfactory background and employment reference checks.
Males must be registered for or exempt from Selective Service (https://www.sss.gov/).
Selectees are required to participate in direct deposit.
We are an E-Verify participant.
The Department of Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor.
The Department of the Navy provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should email them to: M-GU-JRM-NAFHRO-N9@fe.navy.mil to ensure that the Department of the Navy can consider such requests. The decision to grant an accommodation will be made on a case-by-case basis.

PRIVACY ACT STATEMENT FOR NAF APPLICANTS: Authority to request this information is derived from 5 U.S.C. 301, Departmental Regulations. The purpose of this information is to determine the qualifications, suitability, and availability of applicants for employment with a NAF activity, and of current employees for reassignment, reinstatement, transfer, or promotion. The information will be used to assess qualifications, entitlement, and overall employment suitability. Completion of information on this form is voluntary. Failure to provide this information may prevent you from receiving full consideration for the position you seek.